The Taos County Clerk's Office maintains all land titles and documents which are required by law to be recorded. The Clerk may file and record any instrument of writing that is duly acknowledged and certified. These documents include: real estate contracts, liens, release of liens, mortgages, deeds, power of attorney, plats and many others. The Clerk requires all documents to have original signatures and must be notarized prior to recording. The orginal documents are then returned after they are filed into permanent record.
The County Clerk is required to attend all Board of Commission sessions to keep the seals, records and papers of the board; to keep a record of the proceedings of the board; file all board resolutions and ordinances; to record the vote of each Commissioner and; to sign all orders issued by the Board.
Accepts Lodger's Tax payments
Accepts and file Tort Claims
NOTICE OF RIGHT TO INSPECT PUBLIC RECORDS
NOTICE OF RIGHT TO INSPECT PUBLIC RECORDS
By law, under the Inspection of Public Records Act, NMSA 1978, Chapter 14, Article 2 (The “Act”), every person has the right to inspect public records of Taos County.
Procedures for Requesting Inspection: Requests to inspect public records should be submitted to the Records custodian, the Taos County Clerk, Anna Martinez, 105 Albright St, Suite D, Taos, New Mexico, 87571, telephone (575)737 - 6380, facsimile (575)737 - 6390, email
A person desiring to inspect public records may submit a request to the records custodian orally or in writing. However, the procedures and penalties prescribed by the Act apply only to written requests.
A written request must contain the name, address and telephone number of the person making the request. A written request includes a request by facsimile or email.
The req uest must describe the records sought in sufficient detail to enable the recor ds custodian to identify and locate the requested records. There is no requirement to create a record that does not exist at the time of the request.
The records custodian must permit inspection as soon as practicable, but no later than 15 calendar days a fter the records custodian receives the inspection request. If inspection is not permitted within three business days, the person making the request will receive a written response explaining when the records will be available for inspection or when the pu blic body will respond to the request. If any of the records sought are not available for public inspection, the person making the request is entitled to a written response from the records custodian explaining the reasons inspection has been denied. The w ritten denial shall be delivered or mailed within 15 calendar days after the records custodian received the request for inspection.
Procedures for Requesting Copies and Fees: If a person requesting inspection would also like a copy of a public record, a r easonable fee may be charged and these procedures shall be followed. Copies may be in hard copy form or in the electronic file format in which they are kept. The custodian is required to make reasonable facilities available for making copies during regular business hours and so as to not interrupt other normal business, but not to actually make copies. In the case of hard copies, the fee for copies made using the provided facilities is as follows: for documents 8 inches by 11 inches or smaller $0.50 per pag e and for documents larger than 8 inches by 11 inches up to 11 inches by 17 inches - $1.00 per page. The fee for larger documents is $2.00 per page. For records other than hard copy records, including electronic records, the fee is the cost to Taos County to reproduce and transmit the records as we ll as the cost of any storage media or device. The cost of copying of such non - hard copy records is extremely variable, the price must be quoted on a case by case basis. The records custodian may request that appl icable fees for copying public records be paid in advance, before the copies are made. Although the custodian is not required to make copies, only to furnish reasonable facilities for making copies, the custodian may in the custodian’s sole discretion, de cide voluntarily to make copies rather than furnish facilities. A receipt indicating that the fees have been paid for making copies of public records will be provided upon request to the person requesting the copies.