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Taos County Employment Opportunity: Deputy Clerk I

Internal and External

 

JOB TITLE: Deputy Clerk I

ENTRY LEVEL: $10.75 per hour (DOE)

CLASSIFICATION: Classified/Full Time/Union Eligible/Non-Exempt (FLSA)

DEFINITION: Performs a variety of entry level, routine to complex clerical duties designed to expedite the processing, recording and archiving of legal documents filed with Taos County. May provide clerical support for the office of the Probate Judge.

 

MINIMUM QUALIFICATIONS:

1. Education and Experience:

A. Graduation from high school with course work in general office practices and procedures;

AND

B. One (1) year of experience in general office practices and procedures, preferably within the office of County Clerk providing customer service

OR

C. An equivalent combination of education and experience

 

2. Required Knowledge, Skills, and Abilities:

Some knowledge of the function of the County Clerk’s office and its relationship to other county offices; laws and regulations related to the recording and document archiving; terminology associated with legal documents; interpersonal communication skills; the operation of personal computer; various program applications such as word processing, etc.; basic principles of supervision; complex records management systems; microfilming equipment and operations; computer operations and technical software applications.

Ability to operate a variety of types of office machines; perform basic mathematical computations; work under pressure of time deadlines and extreme accuracy in data entry; maintain technical reports, documents and agreements; analyze a variety of records management issues and problems and make recommendations; communicate effectively verbally and in writing; provide supportive guidance to others in the handling, processing and use of public records; develop effective working relationships with elected officials, legal professionals, subordinates, and the public.

 

3. Special Qualifications: 

        Must be able to type accurately.

        May be required to perform as a notary public.

        Must be required to be fluent in Spanish.

        May be required to work non-standard hours during Elections.

 

TAOS COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER AND DOES NOT DISCRIMINATE ON THE BASIS OF RACE, NATIONAL ORIGIN, RELIGION, AGE, SEX, ANCESTRY, PHYSICAL OR MENTAL DISABILITY, SERIOUS MEDICAL CONDITION, SEXUAL ORIENTATION, SPOUSAL AFFILIATION OR GENDER IDENTITY.

The last day to apply for this position is Thursday, September 27, 2018 at 5:00 p.m.

 

This job announcement gives only a brief description of the position.  A complete job description can be obtained at the Taos County Administration Office, 105 Albright Street, Suite J, Taos, NM 87571 or by calling (575) 737-6312 


Taos County Job Description


 

Job Title: Deputy Clerk I

Job Code: 507

Division: Records

Effective Date: 11/30/10

Department: County Clerk

Last Revised: 10/09

FLSA: Non-Exempt

Paygrade: 6

 

GENERAL PURPOSE

Performs a variety of entry level, routine to complex clerical duties designed to expedite the processing, recording and archiving of legal documents filed with Taos County. May provide clerical support for the office of the Probate Judge.

 
SUPERVISION RECEIVED

Works under the general supervision of the County Clerk or Chief Deputy Clerk.

SUPERVISION EXERCISED

          None.

 

ESSENTIAL FUNCTIONS 

Deputy Clerk: Services the public in the office and through the mail; collects fees; processes requests related to recording of legal documents and executing reconveyances; verifies information, date stamps, assigns recording and indexing codes and numbers;  operates computer terminal for entry and retrieval of data related to recordings of survey plats, deeds, mortgages, marriage licenses, liens, judgments, probates, leases, wills, mining claims, UCC financing statements, assignments, satisfactions, quit claim deeds, water rights registrations, business licenses, liquor licenses, etc.;  receives and processes tort claims, probate documents and military discharges; updates permanent docket books and indexes according to established procedures; conducts records and title research.

Conducts licensing transactions for marriage licenses and records the same; conducts licensing transactions for beer, wine and liquor licenses; collects fees, performs daily accounting of receipts and revenues; processes standard forms for verification of balance and deposits receipts and revenue; participates in the business renewal process, prepares renewal notices, processes renewals upon receipt and posts changes to accounts; runs various transaction reports showing cash and check revenues; runs transaction tapes to verify and balance; makes treasurer deposits.

Performs research of titles, liens, ownerships, deeds, and other recorded documents for public; makes copies of documents as requested; processes documents received via mail according to established procedures.

Receives financing statements (UCC's) through mail and over office counter showing debtor, secured party, assignee and description of collateral; time records, and dates said documents, performs data entry on the same.

Receives documents from title companies; determines multiple parties to documents (etal) and completes "additional indexing" record; processes documents; indexes according to standard procedures; maintains microfilm for long term archiving of county records.

Responds to telephone calls from the public; provides general information or redirects the call as needed; provides back-up assistance to other divisions of the department as required (i.e., elections, etc).

Elections: Provides assistance and support in performing various elections related duties during election years; assists the general public with registrations, identifying polling locations, etc.

Operates scanning equipment and scans previous-day completed work, records and documents enabling public access through county computer system.

Performs related duties as required.

 

MINIMUM QUALIFICATIONS

1. Education and Experience:

A. Graduation from high school with course work in general office practices and procedures;

AND

B. One (1) year of experience in general office practices and procedures, preferably within the office of County Clerk providiOne (1) year of experience in general office practices and procedures, preferably within the office of County Clerk providing customer service;ng customer service;

OR

C. An equivalent combination of education and experience

 

2. Required Knowledge, Skills, and Abilities:

Some knowledge of the function of the County Clerk’s office and its relationship to other county offices; laws and regulations related to the recording and document archiving; terminology associated with legal documents; interpersonal communication skills; the operation of personal computer; various program applications such as word processing, etc.; basic principles of supervision; complex records management systems; microfilming equipment and operations; computer operations and technical software applications;

Ability to operate a variety of types of office machines; perform basic mathematical computations; work under pressure of time deadlines and extreme accuracy in data entry; maintain technical reports, documents and agreements; analyze a variety of records management issues and problems and make recommendations; communicate effectively verbally and in writing; provide supportive guidance to others in the handling, processing and use of public records; develop effective working relationships with elected officials, legal professionals, subordinates, and the public.

 

3. Special Qualifications: 

Must be able to type accurately.

May be required to perform as a notary public.

May be required to be fluent in Spanish.

May be required to work non-standard hours during Elections.

 

4. Work Environment:

Incumbent of the position performs in a typical office setting with appropriate climate controls.  Tasks require variety of physical activities, not generally involving muscular strain, such as walking, standing, stooping, sitting, reaching, talking, hearing and seeing. Periodic lifting required of up to 30 pounds. Rapid work speed required to perform keyboard operations.  Common eye,hand, finger, leg and foot dexterity exist.  Mental application utilizes memory for details, verbal instructions, emotional stability, discriminating thinking and guided problem solving.

 

Disclaimer:  The above statements describe the general nature, level, and type of work performed by the incumbent(s) assigned to this classification.  They are not intended to be an exhaustive list of all responsibilities, demands, and skills required of personnel so classified.  Job descriptions are not intended to and do not imply or create any employment, compensation, or contract rights to any person or persons.  Management reserves the right to add, delete, or modify any and/or all provisions of this description at any time as needed without notice.  This job description supersedes earlier versions.



Tags: jobs, employment, Clerk, Deputy Clerk

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