Google Translate Widget by Infofru

Author Site Reviewresults

 

 

 

JOB TITLE: Deputy Treasurer I

SALARY: $12.55 per hour

This is a Classified/Full Time/Union Eligible/Non-Exempt

The last day to apply for this position is Tuesday, April 24, 2018 at 5:00 p.m.

DESCRIPTION:  Performs a variety of entry level complex clerical tasks designed to expedite the receiving and allocation of general tax revenue, issuance of tax notices and recording of tax remittances as required by law of the office of County Treasurer.

 

MINIMUM QUALIFICATIONS:

Graduation from senior high school with course background in bookkeeping, accounting, or some other related field; plus, three to six weeks specialized training in keyboard operation and data entry; AND Two (2) years of experience performing above or related duties; or an equivalent combination of education and experience.   Some knowledge of basic practices and methods of bookkeeping and accounting; functions and responsibilities of the office of County Treasurer;  interrelationships of the various county offices; the tax process and related charges and fines; AS400 system; various Microsoft applications, data entry, and processes related to Treasurer's office; the laws and regulations governing tax collection and disbursements in the county;  general office maintenance, (i.e., record keeping, filing, indexing, etc.);  general mapping practices and local geography.   Ability to deal effectively with stress caused by work pressures, public contact and time deadlines; maintain strict confidentiality regarding sensitive information; perform basic mathematical functions quickly and accurately; understand financial language; read and understand county legal documents; operate a variety of types of office equipment as personal computer, adding machine, calculator, typewriter, etc.;   communicate effectively, verbally and in writing;   write clearly and legibly,   develop effective working relationships with supervisors, fellow employees, and the public; communicate effectively with the public, attorneys, and the courts.   Typing required with accuracy emphasized over speed.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

The last day to apply for this position is Tuesday, April 24, 2018 at 5:00 p.m.

Please Note: This posting gives only a brief description of the position.  For copy of application and complete job description see www.taoscounty.org

or contact Taos County Human Resources Department at 105 Albright Street, Taos, NM 87571; or 575-737-6312.

 

 

Taos County Job Description

Job Title: Deputy Treasurer I

Job Code:617    

Division: Administration

Effective Date: 11/30/10

Department: County Treasurer

Last Revised: 9/3/2013

FLSA:Non-Exempt

Pay Grade: 10

 

GENERAL PURPOSE

Performs a variety of entry level complex clerical tasks designed to expedite the receiving and allocation of general tax revenue, issuance of tax notices and recording of tax remittances as required by law of the office of County Treasurer.

 

SUPERVISION RECEIVED

Works under the general supervision of the County Treasurer, Chief Deputy, Senior Accountant and on occasion the Deputy Treasurer III or II may provide close supervision on a project-by-project basis or while in training. 

 

SUPERVISION EXERCISED

None.

 

ESSENTIAL FUNCTIONS
(Performs All of the Following)

Customer Service, Collections and Receipting: Collects tax payments, fines, fees, forfeitures paid to the county over the counter and through mail and receipts the same; responds to public questions and provides information related to tax amounts, charges and fines, segregation of property, addresses of property owners, legal descriptions and questions concerning the tax laws defined by New Mexico Code; contacts taxpayers by telephone and/or in writing concerning payment errors.

 

Performs general money management duties related to balancing cash drawers; reviews and reconciles all payments for accuracy and completeness and prepares deposits daily. Performs warrant redemption functions; receives warrants from banks and issues Treasurer's check for total checks claimed; posts warrants to computer system.

 

Conducts records search as requested by banks and mortgage companies, including research on assessor's plats; provides and completes necessary documentation as requested; processes requests from mortgage companies for tax bills, researches legal descriptions and updates records; provides mortgage companies with necessary documentation of tax amount or escrow collections.

 

Assists in the implementation of all phases of the tax deed process; assures statutory time and completion deadlines are adhered to; coordinates with other office staff as needed to assist. Calculates taxes, collects and receipts pre-payments on personal property and mobile homes; issues receipts for verification of taxes paid.

 

Issues refund checks for excess or incorrect payment with letters of explanation; follows established procedures in handling late payments or insufficient funds; searches for prior year delinquency; apprises taxpayer of additional fees or fines and balances owed; conducts follow-up on refund letters as required. Accesses computer record of all tax collection transactions and assists to generate weekly reports; generates and prepares fund ledgers showing fund balances as required by auditors.  

 

Mobile Homes:  Follows established procedures for dealing with mobile home taxation and collection issues; monitors mobile home status, ownership and location; issues mobile home releases for change of title, and relocation. Assist Delinquent Account Specialist on alphabet and cataloguing in Excel.  

 

Delinquent Accounts: Assists in conducting extensive research of accounts having delinquent taxes; notifies all recorded and non-recorded parties associated with the property; utilizes various processes and methods including search of microfilm of public recordings, microfiche, previous payment and ownership records, plats, city and county phone directories, returned mail etc.

 

Bankruptcies:  Receives claims for bankruptcies; researches property included in bankruptcy, calculates taxes owed, prepares and files claims with court; maintains files on each case and monitors status of bankruptcy through the court system;  notifies each debtor of any bankruptcy violation.

 

Receives and monitor all bankruptcies claims (7, 11, 13); researches property included in bankruptcy cases, may include district court claims, calculates taxes owed, prepares and files claims with courts; maintains files on each case and monitors status of bankruptcy through the court system; notifies each debtor of any bankruptcy violation; may amended bankruptcies in various cases after filing; reports bankruptcies to the county attorney for legal advice as needed.

Deputy Treasurer I, page2

 

Flag all bankruptcies with into the AS 400 software, which inform the office as well as the state and public on the bankruptcies issues. Receive payments from all parties involved, release bankruptcies only after the Bankruptcies Court has released the dismissal to the county.  All claims must be monitored for a period of seven years.

 

Public Auction: Cooperates with State Property Tax Division; follows established procedures to identify properties having delinquent taxes three or more years old; calculates interest and penalty forms for New Mexico Property Division; creates property reports; flag all properties on auction list attends public auctions to AS400 software, receive deeds and payments on auction list. Monitor and record all public property sales results with Property Taxation & Revenue.

 

Tax Roll Certification:  Tax roll corrections after the taxes have been turned over to the Treasurers’ Office from the County Assessor Office for various reasons i.e.; description, classification, name or address change, double assessments, deletion or omitted assessments of said property. (Section 7/38/76-7/38/77 New Mexico Taxation & Revenue Regulations).

 

Assist Deputy Treasurer III on alphabet and cataloguing in Excel.  

 

Performs related duties as required.

 

MINIMUM QUALIFICATIONS

1. Education and Experience:

A. Graduation from senior high school with course background in bookkeeping, accounting, or some other related field; plus three to six weeks specialized training in keyboard operation and data entry;

AND

B. Two (2) years of experience performing above or related duties;

OR

C. An equivalent combination of education and experience.

 

2. Required Knowledge, Skills, and Abilities:

 

 Articles: New

 
Main content begins here
 
 
 

Some knowledge of basic practices and methods of bookkeeping and accounting; functions and responsibilities of the office of County Treasurer;  interrelationships of the various county offices; the tax process and related charges and fines; AS400 system; various Microsoft applications, data entry, and processes related to Treasurer's office; the laws and regulations governing tax collection and disbursements in the county;  general office maintenance, (i.e., record keeping, filing, indexing, etc.);   general mapping practices and local geography.  

 

Ability to deal effectively with stress caused by work pressures, public contact and time deadlines; maintain strict confidentiality regarding sensitive information; perform basic mathematical functions quickly and accurately; understand financial language; read and understand county legal documents; operate a variety of types of office equipment as personal computer, adding machine, calculator, typewriter, etc.;   communicate effectively, verbally and in writing;   write clearly and legibly,   develop effective working relationships with supervisors, fellow employees, and the public; communicate effectively with the public, attorneys, and the courts.

 

3. Special Qualifications:

 

Typing required with accuracy emphasized over speed.

 

4. Work Environment:

 

Tasks require variety of physical activities, not generally involving muscular strain, such as walking, standing, stooping, sitting, reaching, talking, hearing and seeing. Periodic lifting (30-50 pounds) is required. Mental application utilizes memory for details, emotional stability and discriminating thinking and creative problem solving. Periodic local travel by automobile may be a requirement of this position. Occasional exposure to changes in weather extremes due to travel requirements.

 

 

 

 

Print Email